Program Implementation

Creating the Program in Genesis (PUF)

Academic Department to complete Program Creation/Update Form (PUF) available on the Registrar’s Office (RO) website http://intraweb.ottawa.ad.algonquincollege.com/departments/registrar/forms.htm
If a new cost code is required, Academic Department to contact the Academic Operations and Planning (AOP) Department directly (Note: program cannot be created until cost code exists in GeneSIS)
Curriculum Administrator approves form and forwards to RO
RO Creates Program/Program Offering in GeneSIS

Creating the Program of Study in GeneSIS

Academic Department enters POS in GeneSIS (If past curriculum cut-off date, POS is forwarded to the Curriculum Administrator for verification and is then forwarded to the Registrar’s Office (RO) to be entered in GeneSIS.)

Entering Program Narrative Information in GeneSIS

Academic Department enters narrative information in GeneSIS (If past curriculum cut-off date, Narrative Information is forwarded to the Curriculum Administrator for review and is then forwarded to the Registrar’s Office to be entered into GeneSIS.)

Posting the Program on the ontariocolleges.ca (OCAS) Website

Academic Department enters Activity/Enrolment Projections in Enrolment Management System (EMS). (Except at certain times of the year e.g., quarterly reviews, budget preparation periods, when the system is closed to departments. At these times, the AOP Department should be contacted for assistance to enter the Activity/Enrolment Projections)
The Academic Operations and Planning Department approves projections and forwards to RO
The Registrar’s Office enters projections in GeneSIS and posts program on the ontariocolleges.ca website (Pending Approval will be noted until such time as MTCU funding approval is granted)

Posting the Program on the Algonquin College Website

The Registrar’s Office adds the new program offering to the Academic Program Listing on the RO website http://intraweb.ottawa.ad.algonquincollege.com/departments/registrar/institute.htm
The Registrar’s Office posts the new activity against the appropriate term on the Program Activity list on the RO website http://intraweb.ottawa.ad.algonquincollege.com/departments/registrar/program_activity.htm
Once the program is created in GeneSIS (Program of Study and Narrative Information) the Curriculum Administrator provides the Chair/Manager with a CAL999 Report to review for accuracy and sign off. CAL999 is subsequently forwarded to the Curriculum Administrator for approval.
Curriculum Administrator forwards the CAL999 Report to the RO for program activation in GeneSIS. The Coordinator of Curriculum and Reporting advises the Curriculum Administrator that the program has been activated.

Requesting Monographs/Brochures

Once the program is activated, the Curriculum Administrator works with Marketing and the department for the creation of a monograph/brochure and to post the program on the website. The Curriculum Administrator informs the Registrar’s Office when the monograph is posted to the website.